Privacy notice
Element Report Email Bot automatically delivers a selected daily PDF report from Gmail to the owner's configured Matrix room.
Access and use
Google OAuth permission gmail.readonly permits reading the entire connected mailbox and its metadata. The bot's normal processing filters mail by the configured sender, report date and report identifier, then retrieves one PDF. These filters do not narrow the Google permission. The bot does not send, modify or delete Gmail messages.
Storage and sharing
- The selected PDF and email content are processed in memory. The bot does not keep a permanent local copy of the PDF or full email body.
- OAuth refresh credentials, Matrix session and encryption state, configuration and technical delivery records are kept on the owner's server until removed by the owner. Credential files have owner-only access. Delivery records include dates, identifiers and hashes; logs exclude report content and credentials.
- The PDF is sent unchanged to the configured Matrix room. Its recipients can access the delivered report according to room permissions and encryption settings. End-to-end encryption is used when the room is encrypted.
- Gmail and Matrix retain their own copies according to their services and account or room settings. The bot does not control those copies or retention periods.
Google user data is used only for the described report delivery. It is not sold or used for advertising. These information pages have no tracking scripts, third-party assets or forms.
Google API Services and Limited Use
Element Report Email Bot's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Revoke access and remove data
Remove the app's access in your Google Account's third-party connections to revoke Google authorization. The owner can stop the scheduled job and delete its credentials and technical state from the server. These actions do not delete source mail or PDFs already delivered to Matrix; manage those copies in the respective services.
For privacy questions or a deletion request, contact haik.mgerian@gmail.com.